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ARWC – Entries

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QUALIFIER WINNER

Winners of each AR World Series Qualifier receive a guaranteed spot and free entry to that year’s AR World Championship. *

WORLD RANKING TEAM ENTRY

Round 1 – 30 spots are opened on the 15th February for one week to any team with an AR World Ranking, for a discounted price of $5,500 USD per team. If more than 30 teams register on the 15th Feb, then the 30 teams with the highest rankings are chosen on that day to fill these spots. **

To register teams will have the option to pay the full amount or a $2,000 USD Deposit with the balance payable by the 30th of June 2019.

WILD CARD ENTRY

Round 2 – Wild card entries are opened for an additional 30 spots for one week to any team who chooses to enter on the 22nd – 28th of February at the special Wild Card rate of $6,000 USD per team.  These are allocated to teams on a first in basis.  Any WORLD RANKING TEAM ENTRY that was not filled will become available as a WILD CARD ENTRY.

To register teams will have the option to pay the full amount or a $2,000 USD Deposit with the balance payable by the 30th of June 2019.

GENERAL ENTRY

Round 3 – Any entries remaining after the Wild Card period will become available to any team who chooses to enter from 1st March and close on 30 June.  General Entry rate is $6,500 USD per team.

To register teams will have the option to pay the full amount or a $2,000 USD Deposit with the balance payable by the 30th of June 2019.

NATIONAL TEAM RULES

Teams at the AR World Championship must include a minimum of THREE members of the same nationality. Competitors will prove their nationality at race registration by officials checking their passport is valid and issued by the country the team is representing. Competitors representing their country of residence, if different to their passport, must show suitable proof of residency. This rule is not applicable to the Qualifying rounds. Teams at the AR World Championship will represent one designated nation only, being the nationality of the majority of team members.

The format of a team name will be adapted at the AR World Championship to include firstly the name of the country the team is representing, and may then be followed by sponsor names, for example team USA – Sponsor X. Multiple teams representing the same country are permitted.

* Qualifier winning entries may not be passed down to another team if the winning team does not race at the ARWC.  If a Qualifier winner has already paid an entry fee through the WORLD RANKING TEAM ENTRY or WILD CARD ENTRY or GENERAL ENTRY they they will be refunded this fee. Qualifier winners must race the AR World Championship with a minimum of two members of the team who won entry.  In the situation that a winning team of a Qualifier already holds a free entry (e.g. from winning a different Qualifier race prior) then the free entry is passed to the next eligible team as if they were the winner.

**A teams AR World Ranking is based on their ranking on the day entries are opened.  Teams chosen for a WORLD RANKING TEAM ENTRY have 5 days to make full payment of entry fees to the organiser.  If they fail to do so, they forfeit this spot and it is passed to another team.  Teams must race with a minimum of two members of the team roster for the teams AR World Ranking.

PRE-REQUISITES

The following are compulsory pre-requisites that teams/individuals must have before they will be permitted to compete in the event. It is up to you to ensure you fulfil the requirements below:

  • Each team member must have travel insurance covering medical costs including medical transportation for an injury sustained during competitive event
  • A minimum of two members of the team must have at the time of the race a first aid qualification appropriate for the activities undertaken in the event or other appropriate and relevant training and/or experience in first aid (must be outlined at race registration). Senior first aid certificate with resuscitation is acceptable.
  • Agree to the conditions, declarations and indemnifications outlined in the Acknowledgment Waiver and Release form and be willing to sign this at race registration.

CANCELLATION AND REFUNDS

Teams may officially cancel their entry at any stage prior to the event by writing, calling or emailing the race organisers. Cancellation of a team entry made at any stage incur a $1,000 admin fee. Cancellation of a team entry after 30th June 2019 will only be refunded 50% of any monies paid. Cancellations of team entry after 1st November 2019, teams will not be refunded any monies.

Teams are not permitted to transfer their deposit or any other fees paid to future editions of the ARWC if they are not able to make Sri Lanka.

Teams are welcome to transfer or sell their entry to another team if available. This will be a transaction between the teams and ARWS will not take part in the transaction. ARWS must be notified as soon as possible and team details must be updated.

If two teams do not have sufficient members and decide to join together, this will be strictly considered as one team canceling their entry. Refund policy will be as stated above, no exceptions.

If any member of your team fails the basic competency checks, the whole team will be disqualified and NO refund will be given. Exact details of competencies are be promulgated on this web site and in the competitor information packs.

Failure to make payments on the designated dates may result in cancellation of your entry and no refund of monies paid to that date.

If the race is cancelled due to acts of god, natural disasters, terrorism or other reasons etc, the organisers will make every effort to refund as much of the entry fee as possible to all teams. The race will not be re-schedued.

INSURANCE

The event organisers have a public liability insurance policy to the value of 10 million dollars. This is a compulsory insurance policy in Australia for events that are organised on, or cross through, any form of government land/public place.

This however is not personal accident insurance for you! It is strongly recommended you have your own personal accident insurance.